Free Rent Ledger Template
A rent ledger is the running account for one tenant: what was charged, what was paid, and what is owed after each line. It is the document a court, a housing agency, a lender or the tenant will ask for when the balance is disputed.
Keep one ledger per lease. Enter each charge on the day it is due and each payment on the day it is received, and carry the balance forward on every line.
The template
Rent Ledger
- Tenant name(s)
- Rental address and unit
- Lease start
- Monthly rent
- Security deposit held
- Rent due day
| Date | Description | Charge | Payment | Balance |
|---|---|---|---|---|
How to fill it in
- Start with the first charge under the lease, not with today. A ledger that begins mid-lease cannot prove the opening balance.
- Enter rent as a charge on its due date, even before it is paid. The balance should show what is owed on any given day.
- Give late fees, utilities and repairs billed to the tenant their own lines. Do not fold them into rent.
- Record each payment with its date, amount and method, and apply it the way your lease says payments are applied.
- Keep the security deposit off the ledger balance. It is money you hold for the tenant, not rent they have paid.
Common questions
What is the difference between a rent ledger and a rent roll?
A ledger is the history for one tenant. A rent roll is a snapshot of every unit on one date: who lives there, the rent, and what is owed.
Does the security deposit go on the rent ledger?
Note the amount you hold at the top, but do not count it as a payment. It becomes part of the tenant's account only at move-out, when you apply or return it.
Rules differ by state. See the landlord-tenant law guides for yours. This page is general information, not legal advice.
Or have it kept for you
Corbica keeps a ledger for every tenant. Rent charges, late fees and payments post as they happen, and the tenant sees their charges, payment history and current balance in their portal.
Want the next template when it is ready?
Four short emails over the next two weeks on how Corbica works, then landlord tips about once a month. Unsubscribe anytime.